SPEAKER RESOURCES
Important Deadlines:
Friday, March 13: Confirm your acceptance to speak by emailing HeartlandEducation@vgm.com.
Friday, March 27: Review and update your speaker and session information on the Speaker Portal.
Monday, May 11: PowerPoint and Handouts Due - email all materials to HeartlandEducation@vgm.com.
- To ensure a high-quality educational experience, we reserve the right to remove any session from the education schedule if required materials are not received by the designated deadline, no exceptions.
To edit your speaker details, including your contact information, credentials, headshot, and speaker bio, please login to the Speaker Portal.
- In the top right-hand corner, click on "My Account" and then "Edit Details".
To edit your session details, including your session title, description, learning objectives, add or remove speaker and/or panelists,
- From the Speaker Portal dashboard, click on the pencil icon next to the session you wish to edit.
- Please note: All edits will take place on the first page, you must click through the other pages until you reach the 'submit' button in order to submit your changes.
All changes must be made by Friday, March 27, 2026. After this date, if any changes are needed to the session, please email HeartlandEducation@vgm.com.
PowerPoint slides and handouts are due Monday, May 11, 2026 - NO EXCEPTIONS.
To ensure a high-quality educational experience, we reserve the right to remove any session from the education schedule if required materials are not received by the designated deadline.
You must email all materials to HeartlandEducation@vgm.com no later than Monday, May 11, 2026.
DO NOT ATTEMPT TO UPLOAD THEM IN THE PORTAL.
We highly recommend you provide a handout. Handouts will be available to attendees to download from the attendee portal on the Heartland website. If you would like to provide paper copies, we suggest that you print them and bring them to hand out.
Please note, we do not allow for logos from your organization to be placed on each of your slides. You may place your organization’s logo by your contact information on your last slide. All presentations will be reviewed by our Education Committee and could be subject to edits if branding and speaker agreement guidelines are not followed.
As a reminder, sessions should be educational in nature and should not promote a specific product. The intent of all Heartland sessions is to be educational and not a sales pitch. Even if your product is the only one available in a specific Medicare category, your organization’s name should not be used.
The following are suggestions to make your presentation go as smoothly as possible during the VGM Heartland Conference.
- PowerPoint/handouts must be less than 20 megabytes.
- Include your name on the first PowerPoint slide and provide your contact information at the end.
- Dark backgrounds typically show up better for the audience. The PowerPoint template offers both white and black backgrounds.
- You may include your company's logo only next to your contact information. Please do not include your company's logo throughout the presentation.
If your presentation has an embedded video, it may not work when the PowerPoint file is copied from the computer it was created on. If a video is essential to your presentation, we recommend that you test the video on your own laptop to confirm that it works, then bring your laptop to use during the presentation.
If your presentation includes a video that is streamed from the internet (such as a YouTube video), please be aware that the quality of the video may be degraded if there is a high amount of traffic on the Wi-Fi network.
As a speaker, you received complimentary registration for yourself for Heartland Conference. This includes entry to nightly social events, education sessions and meals. Please use the link in your email to register and enter your accreditation/license numbers if you wish to receive CEUs. Please note, panelists do not receive complementary registration.
Once you arrive in Waterloo, speakers must check in at the Waterloo Convention Center Registration Desk to print your name badge.
Each education room will include a laptop with your PowerPoint slides, slide advancer, screen, projector, and microphone. A staff member from VGM IT will be available if you have questions about technology. If you have any specific technology requests, please email them to HeartlandEducation@vgm.com.
Have Questions? We're Here to Help!
Please login to the Speaker Portal and see Frequently Asked Questions or reach out to HeartlandEducation@vgm.com for any additional questions.
